A. REGISTRATION CONFIRMATION

Q: Where should I confirm my registration upon arrival?
A: Please proceed to the Registration-Confirmation Desk located at the main lobby of the UNS Tower for Day 0, Day 2, and Day 3. While Day 1, Registration-Confirmation Desk located at the Auditorium Haryo Mataram.
Q: What are the opening hours of the Check-in Desk?
A: The desk is open from 07:00 AM to 05:00 PM every day during the conference.
Q: What are the requirement to confirm my registration?
A: Please generate your QR code from the official website (fstpt.info), and then download it, or save the screenshot in advance, to avoid difficulties on the event day. As an alternative form of identification, please bring your passport.
Q: Is it possible for another person to complete my registration on my behalf?
A: No, each participant must complete their registrationin person, for security reasons.
Q: What should I do if I lose my badge?
A: Please contact the Help Desk for further information.
Q: Will I receive a conference kit?
A: Yes, all registered participants will receive the kit in a conference bag.
Q: Can I request an invoice for my registration?
A: Yes, you may request it at the Help Desk or via email after the event.
Q : How can I access the program schedule ?

A : The program schedule can be accessed through the official link (https://easts.uns.ac.id/ )

Q: What time should I arrive at the venue on the first day (01 Sept 2025) ?
A: We recommend arriving at least 30 minutes before the opening ceremony to allow sufficient time for Registration-Confirmation, and seating.
Q: What should I do if I arrive late for the opening ceremony?
A: You may still enter quietly. Our staff will kindly guide you to the nearest available seat.

B. VENUE & FACILITIES

Q: Where is the main session of conference venue?
A: The technical (main) sessions will be held at UNS Tower, and UNS Inn, Surakarta, Indonesia.
Q: Is Wi-Fi available at the venue?
A: Yes, complimentary Wi-Fi will be provided.
Q: Are there prayer rooms?
A: Yes, prayer rooms for Muslims are available in the building. Directional signs will guide you.
Q: Are there rest areas, or lounges?
A: Yes, lounge areas are available at first and second floor of UNS Tower as well as UNS Inn.
Q: Is there a cloakroom for bags and coats?
A: No, a cloakroom is not available. Please ensure that you keep your belongings safe and secure.
Q: Are there charging stations for phones and laptops?
A: Yes, charging points are available in designated areas. However, there will be limitation due to the high number of participants. Therefore, you are encouraged to bring your own power bank.
Q: Is the venue wheelchair accessible?
A: Yes, all conference venues are accessible for participants with disabilities.
Q: Are there ATMs nearby?
A: Yes, ATMs are located on the first floor of UNS Tower. The ATMs support VISA and or Mastercard card.
Q: Where can I find the lost and found?
A: Lost and found items are managed at the Help Desk.

C. MEALS & REFRESHMENTS

Q: Are meals included in the registration fee?
A: Yes, daily lunch and coffee breaks are included in the registration fee.
Q: Where is lunch served?
A: On the first day, lunch is served at Auditorium Haryo Mataram hall. Meanwhile, the second, and third days is served on the second floor of UNS Inn, and the third floor of UNS Tower.
Q: Are vegetarian options available?
A: Yes, vegetarian options will be provided. However, please note that we cannot guarantee that all meals are 100% vegetarian, as some dishes may contain mixed ingredients.
Q: What about vegan or gluten-free meals?
A: Indonesian cuisine commonly contains nuts/ dairy/ coconut milk/ flour. Therefore, we cannot guarantee fully vegan or gluten-free meals.
Q: Can I bring my own food?
A: Yes, you may bring your own food. However, we encourage you to enjoy the meals provided. Please avoid bringing food with a strong odor.
Q: Will there be coffee and tea during the day?
A: Coffee and tea will be served during morning, and afternoon breaks.
Q: Is alcohol served at the conference?
A: No, alcohol will not be served, or permitted at the venue.
Q: Is outside food delivery allowed?
A: Yes, outside food delivery is allowed. However, please arrange deliveries outside of the main session hours, and avoid food with a strong odor.
Q: Can I request a packed meal if I leave early?
A: You may bring your own container for takeaway purposes, but the committee will not provide any packaging for packed meals.
Q: Will bottled water be provided?
A: Beverages will be available during coffee breaks. We encourage participants to bring a personal water bottle.
Q: How long is the lunch break?
A: Lunch break is 1 hour long, from 12:30 to 1:30 PM.
Q: Can I bring food into the session halls?
A: Food is not permitted inside the session halls. However, drinks are allowed.
Q: How do I know where coffee breaks are served?
A: Coffee breaks will be served in the exhibition area, with clear signage provided

D. PROGRAM & SESSIONS

Q: Where can I find the program schedule?
A: The program schedule is available on the official website at easts.uns.ac.id.
Q: How do I find out which room my session is in?
A: Session details, including room assignments, are listed in the program book.
Q: Am I allowed to switch sessions during the day?
A: Yes, participants, VIPs, and committee members may move between sessions.
Q: Will the sessions be recorded?
A: No, the sessions will not be recorded by commitee.
Q: Will there keynote speeches?
A: Yes, keynote sessions will be held each morning.
Q: How long is each presentation?
A: Typically 12 minutes presentation, followed by 3 minutes of Q&A.
Q: Will there be poster sessions?
A: Yes, poster sessions are scheduled in the exhibition area.
Q: How should I present my poster?
A: Poster presentation guidelines are provided in the program book.

E. ACCOMMODATION

Q: Is accommodation included in the registration fee?
A: No, accommodation costs are not included in the registration fee.
Q: Which hotels are recommended?
A: Partner hotels are listed on the official website with special rates. Please visit https://easts.uns.ac.id/ttravel-logistics/.
Q: Is there a shuttle service from hotels to the venue?
A: Yes, shuttle services are available from selected hotels, but with limited capacity. Participants are encouraged to use public transportation, or ride-hailing services such as Grab, Gojek, or Maxim.
Q: Can I book a hotel through the committee?
A: No, participants must book accommodation directly. Please refer to the partner hotels listed on https://easts.uns.ac.id/ttravel-logistics/.
Q: Is breakfast included at partner hotels?
A: Yes, breakfast is generally provided by most hotels.
Q: Are budget accommodations available nearby?
A: Yes, guesthouses and hostels are available near UNS. You may also find budget accommodations through apps such as Traveloka, RedDoorz, OYO, or Airbnb.
Q: Will homestays be arranged by the committee?
A: No, official homestays are not arranged. However, information can be provided upon request.
Q: Can I stay in student dormitories?
A: No, student dormitories are not available for this event.
Q: Is late check-in possible at hotels?
A: Yes, but please inform your hotel in advance if you are expected to arrive late.
Q: Do hotels accept foreign credit cards?
A: Yes, major hotels accept international credit cards.

F. TRANSPORTATION

Q: How do I get from the airport to UNS?
A: From Adi Soemarmo Airport (IATA: SOC, ICAO: WAHQ), taxis and ride-hailing (through apps) are available, and a shuttle bus will be arranged for certain times.
Q: Which airport should I fly to?
A: The nearest is Adi Soemarmo International Airport (SOC).
Q: How far is the airport (SOC) from UNS Tower?
A: The airport is approximately 45 minutes away by car.
Q: Is public transportation available to the venue?
A: Yes, buses and ride-hailing services are available within the city.
Q: Is parking available at UNS Tower?
A: Yes, free parking is available for registered participants.
Q: Can I rent a car?
A: Yes, car rental services are available in the city.
Q: Are taxis safe in Surakarta?
A: Yes, but we recommend using registered taxis or ride-hailing apps for safety and convenience.
Q: Can I request private transport?
A: Yes, you may arrange private transportation at your own expense through local service providers.

G. PAYMENTS & FINANCE

Q: What payment methods are accepted for registration?
A: Bank transfer and credit card or virtual account are accepted.
Q: Can I pay in cash on-site?
A: Yes, cash payments can be facilitated through a local bank transfer to the committee’s account.
Q: Are fees refundable if I cancel?
A: No, registration fees are non-refundable.
Q: Can I get a financial support or discount?
A: No, financial support and discounts are not available.
Q: What currency is accepted?
A: All payments must be in Indonesian Rupiah (IDR).
Q: Where can I exchange foreign banknotes?
A: Currency exchange services are available at Bank BTN, and Bank Mandiri branches on Jl. Slamet Riyadi.
Q: Are ATMs available at the venue?
A: Yes, ATMs are located at the UNS Tower (Bank BTN – Visa, and Bank Mandiri – Visa & Mastercard).
Q: What if I have difficulties using the ATM?
A: Assistance is available at the Bank Mandiri teller counter.
Q: What currency is used in Indonesia?
A: The official currency is Indonesian Rupiah (IDR).
Q: Can I use US dollars or euros banknotes directly in shops?
A: No, only IDR banknotes are accepted. Please exchange at money changers or banks.
Q: Are credit cards accepted everywhere?
A: Credit cards are widely accepted in hotels, malls, and large restaurants. However, cash, or QRIS is recommended for small shops.
Q: How much cash should I carry daily?
A: Approximately IDR 200,000–500,000 (10–30 USD) is usually sufficient for meals, transport, and small purchases.
Q: Can I use USD at hotels?
A: Hotels generally prefer Indonesian Rupiah (IDR), though some may accept major currencies at their own exchange rates.
Q: Will shops and restaurants accept payment with e-wallets?
A: Yes, apps such as QRIS, GoPay, OVO, and Dana are commonly used. However, foreign visitors may find it easier to use cash, or credit cards.

H. TECHNICAL & ONLINE SUPPORT

Q: Will hybrid sessions be available?
A: No, the conference will be conducted fully on-site only.
Q: How do I access the virtual platform?
A: No, virtual platform will be used. All sessions take place in person.
Q: Will the sessions be available online?

A: Yes, technical sessions will be available via live streaming.

Q: Can I present virtually if I can’t attend in person?
A: No, all presentations must be delivered on-site.
Q: Will there be PIC in every room?
A: Yes, room PIC will be available in each session room.
Q: Can I test my presentation before the session?
A: There is no dedicated preparation room. However, you may check your slides, visuals, or videos directly with the room PIC by arriving earlier before your session.
Q: What format should my slides be in?
A: Microsoft PowerPoint (PPT) or PDF formats are recommended.
Q: Can I present using my own laptop?
A: Yes, but please inform the room PIC in advance.
Q: Is there a mobile app for the conference?
A: No, there is no mobile app. The official conference information can be accessed through the website at fstpt.info.
Q: Will sessions start on time even if some participants are late?
A: Yes, all sessions will begin according to the schedule to respect presenters’ time.
Q: How do I ask questions during presentations?
A: Please raise your hand during the Q&A session, and a microphone will be provided.
Q: Can I take photos or record during presentations?
A: Yes, photography and recording are permitted during presentations.
Q: Where do I submit my presentation file on the day of my talk?
A: Please submit your file to the room PIC at least 2 hours before your session.
Q: Will my presentation slides be shared publicly?
A: Yes, Presentation files will be published for public access after the conference.
Q: What if I experience technical issues during my presentation?
A: Room PIC will be available in each room to assist immediately.
Q: Are there timekeepers for presentations?
A: Yes, session chairs and staff will help keep presentations run on schedule.
Q: How do I know where my parallel session room is?
A: Room names are listed in the program book and displayed on the digital boards at the venue.
Q: Will there be announcements for room changes?
A: Yes, updates will be announced at the information desk and shown on the digital boards.
Q: Will room PIC remind us when it is time to move to the next session?
A: Yes, staff will signal and make announcements at the end of each session.

I. SOCIAL & CULTURAL EVENTS

Q: Will there be cultural performances?
A: No, there won’t be live cultural performances, but cultural exhibitions are available to visit.
Q: Is there a city tour?
A: No, there isn’t a city tour arranged this time. You may explore the city independently.
Q: Can I buy additional souvenirs?

A: No, unfortunately, there are no additional souvenirs for sale at the venue.

J. EMERGENCIES & HEALTH

Q: What should I do in case of emergency?
A: Please contact the nearest committee or UNS Tower/ UNS Inn staff or dial the local emergency number 112 or +62 271-642642 (RSUD Dr. Moewardi). We will guide you immediately.
Q: Is there a medical team on site?
A: No, there is no dedicated medical team on site. However, the UNS Tower/UNS Inn has a medical division that you may contact in case of need.
Q: Where is the nearest hospital?
A: The nearest hospital is Dr. Moewardi General Hospital, about 10 minutes from the venue.
Q: Are there fire evacuation procedures?
A: Yes, please follow the exit signs and staff instructions during evacuation. Safety maps are posted on each floor.
Q: What if I lose my passport?
A: Please contact the lost & found desk, and your embassy for assistance.
Q: Are there insurance requirements?
A: No, the organizers don’t provide insurance. Participants are responsible for their own travel insurance.
Q: Will the committee assist in emergencies outside the venue?
A: No, the committee can only provide support inside the venue. For outside emergencies, please dial the local emergency number +62 271-642642 (RSUD Dr. Moewardi)

K. CERTIFICATES & PUBLICATION

Q: Will I get a certificate of participation?
A: Yes, e-certificates will be issued after the event.
Q: Can I get an electronic certificate?
A: Yes, e-certificates will be emailed.
Q: When will certificates be distributed?
A: Certificates will be sent as soon as possible after the conference.
Q: Will papers be published?
A: Yes, in parallel, the society publishes three publications, namely ATS (Asian Transport Studies), Journal of Eastern Asia Society for Transportation Studies and Proceedings of the Eastern Asia Society for Transportation Studies.
Q: How do I know if my paper is accepted for publication?
A: You will receive a notification via email.
Q: Are papers indexed?
A: Yes, Asian Transport Studies (ATS) is indexed in Scopus (Q2). The Journal of EASTS and Proceedings of EASTS are published but not indexed in Scopus.
Q: Can I request a letter of attendance?
A: No, unfortunately we don’t issue letters of attendance. However, you will receive an electronic certificate of participation after the event.
Q: Will best paper awards be given?
A: Yes, best paper awards will be announced at the closing ceremony. Winners will also receive a certificate.
Q: Can I get proof of payment for my institution?

A: No, receipts are not issued on-site, but you may request one later via email to the finance team.

L. GENERAL INFORMATION

Q: What is the dress code?
A: Business casual or traditional attire is recommended.
Q: What is the local time zone?
A: Western Indonesia Time (GMT+7).
Q: What language will the conference be in?
A: English is the official language.
Q: Is smoking allowed at the venue?
A: Smoking is only allowed in designated outdoor areas.
Q: What is the weather like in Surakarta?
A: Expect tropical weather, warm and humid.
Q: Is tipping customary in Indonesia?
A: Tipping is not mandatory but appreciated.
Q: Is drinking water safe from the tap?
A: No, please drink bottled, or filtered water.
Q: Can I use foreign mobile SIM cards?
A: Yes, international roaming works in Indonesia, but charges may be high. You can also buy a local SIM card for convenience. However you must register your device to Bea Cukai after arrive in the airport.
Q: Where do I go if I feel unwell during the event?
A: Please ask any staff for assistance.
Q: Is Surakarta a safe city?
A: Yes, Surakarta is generally safe, but please take normal precautions with valuables.
Q: What language do locals speak?
A: Bahasa Indonesia is the national language, and Javanese is commonly spoken. English is understood in hotels and tourist areas.
Q: Will there be volunteers to help with translation?
A: Yes, student volunteers can help with English–Indonesian communication.
Q: Can I use ride-hailing apps?
A: Yes, apps are widely used for transport and food delivery, like Grab, Gojek, or Maxim.
Q: How do I get a local SIM card?
A: SIM cards are available at the airport, convenience stores, and phone shops.
Q: Do I need an adapter for charging my devices?
A: Indonesia uses 220V with two round-pin plugs (Type C & F). Bring an adapter if needed.
Q: What is the weather during the conference period?
A: Warm and humid, around 25–32°C. Light rain may occur.
Q: Should I bring an umbrella or raincoat?
A: Yes, as sudden rain showers are common.
Q: Can I buy traditional batik in Surakarta?
A: Yes, Solo is famous for batik. Many shops are near the city center.
Q: Are prices fixed or negotiable in local markets?
A: In traditional markets, bargaining is common. In malls, prices are fixed.
Q: Are vegetarian or vegan restaurants available in the city?
A: Yes, several restaurants cater to vegetarian and vegan diets.
Q: Is alcohol available in Surakarta?
A: Alcohol is limited, available mostly in hotels and certain restaurants.
Q: Is tipping required in restaurants?
A: Not required, but 5–10% is appreciated if service charge is not included.
Q: Where is the nearest shopping mall?
A: Solo Paragon Mall, and The Park Mall are about 15–20 minutes away by car.
Q: What souvenirs are recommended from Surakarta?
A: Batik, wayang puppets, wood carvings, and traditional snacks.
Q: How do I greet people politely in Indonesia?
A: A smile, and a handshake are common; saying “Selamat pagi” (Good morning) is appreciated.
Q: Are there cultural customs I should know?
A: Yes, avoid pointing with your finger, use your right hand when giving or receiving, and dress modestly when visiting cultural sites.

Frequently Asked Questions (FAQ)